Corporate accounts
Section 2 of Form I-9,
completed on your behalf.
Mobile Authorized Representative service for HR departments, staffing agencies, and national employers hiring in Minnesota. We meet your employee, review their original documents in person, and complete Section 2 of Form I-9 for you.
This service is not a notarization. Straub Document Group acts only as the employer's designated Authorized Representative.
Who uses this service
- HR departments
- Staffing agencies
- Construction
- Healthcare
- Manufacturing
- Technology
- Financial services
- Property management
- Law firms
- National remote employers
Not sure if we're the right fit? Send us a quick inquiry and we'll respond during business hours.
Why authorized representatives
USCIS lets you delegate Section 2.
Federal I-9 rules require that the person completing Section 2 physically examine the employee's original documents. When your new hire is remote, at a job site, or simply cannot appear at HQ during onboarding, USCIS allows the employer to designate any person to complete Section 2 on the employer's behalf. That's the Authorized Representative role we fulfill.
Mobile verification
We meet the employee at their location — home, office, job site, or a neutral meeting point. No time off, no missed onboarding day.
Same-day availability
Requests received in the morning are frequently completed the same afternoon within the standard service area, subject to schedule.
Multi-location coordination
One point of contact for hires spread across the Twin Cities metro. Consistent process, consistent forms returned.
Small groups & hiring events
Onboarding a cohort? We can complete multiple Section 2 verifications in the same visit when employees are co-located.
Repeat employer accounts
Recurring hiring? A stable point of contact who already understands your onboarding flow.
Compliance-first
Original documents reviewed in-person, exactly as USCIS guidance for an Authorized Representative requires. Not a notarization; no legal or immigration advice.
Comparison
Traditional office visit vs. mobile Authorized Representative
| Traditional office visit | Mobile Authorized Representative | |
|---|---|---|
| Travel | Employee travels to your office | We travel to the employee |
| Scheduling | Constrained to office hours | Flexible weekday and evening windows |
| Remote employees | Requires relocation or an in-person day | Handled locally in Minnesota |
| Flexibility | Fixed HR calendar | Coordinated to the employee's availability |
| Convenience | Employee reschedules other commitments | Meeting occurs at the employee's location |
| Professionalism | Handled by HR alongside other duties | Dedicated Authorized Representative |
Scheduling
From one hire to a full onboarding event.
Single employee
The most common request. One appointment, one Form I-9 returned.
Small onboarding groups
Multiple new hires at the same location on the same day, handled in sequence.
Large hiring events
Coordinated blocks for higher-volume weeks or seasonal ramps.
Multiple locations
Distributed hires across the Twin Cities coordinated by a single point of contact.
What happens after you book
A clear, predictable process.
- 1
Booking Request
Employer or employee submits a booking request with location, date, and preferred time window.
- 2
Confirmation
We confirm the appointment and share preparation guidance with the employee.
- 3
Employee Meeting
The Authorized Representative meets the employee at the agreed location.
- 4
Document Review
Original List A or List B + C documents are reviewed in-person against Section 2 fields.
- 5
Section 2 Completion
Section 2 of Form I-9 is completed on the employer's behalf as the designated Authorized Representative.
- 6
Employer Receives Form
The completed Form I-9 is returned to the employer for record retention. This service is not a notarization.
FAQ
Common employer questions.
What is an Authorized Representative?
USCIS allows an employer to designate any person to complete Section 2 of Form I-9 on the employer's behalf. That person is called an Authorized Representative. The employer remains liable for any errors, but the representative may be anyone the employer chooses — including a professional service.
Is this the same as a notarization?
No. Completing Section 2 of Form I-9 is not a notarization. We act only as the employer's designated Authorized Representative for the purposes of I-9 employment verification.
Can you meet an employee at their home or workplace?
Yes. We meet at whatever location the employer and employee agree to, within our service area. A private, well-lit meeting space is ideal for document review.
How quickly do you turn appointments around?
Same-day and next-day availability is common within the standard service area, depending on schedule and location. Coordinated multi-employee events are typically booked in advance.
How does the completed Form I-9 get back to us?
The completed Form I-9 is returned to the employer for record retention. Employers keep the original in their I-9 file consistent with USCIS retention rules.
Do you provide legal or immigration advice?
No. We complete Section 2 on the employer's behalf as an Authorized Representative. We do not provide legal or immigration advice.
Ready to talk through your I-9 workflow?
Tell us about your hiring plans and we'll respond during business hours. If you need to book a single appointment right now, you can go straight to the service page.