Mobile I-9 Employment Verification in Minnesota
Straub Document Group provides mobile I-9 Employment Eligibility Verification services for employers hiring remote employees throughout the Twin Cities and surrounding areas. We meet employees at a convenient location and complete Section 2 of Form I-9 as the employer's Authorized Representative — this is not a notarization.
For employers, HR teams, recruiters, and staffing agencies onboarding remote employees in Minnesota.
- Minnesota Commissioned Notary
- NNA Certified Notary Signing Agent
- Loan Signing System (LSS) Certified
- Background Screened
- $125,000 E&O / Professional Liability Coverage
Starting at $85
Same-day appointments when available
Section 2 must be completed within three business days of the employee's first day — we'll confirm a time quickly.
Important: Form I-9 verification is not a notarization
Federal law allows employers to designate an Authorized Representative to complete Section 2 of Form I-9. Straub Document Group performs this role as instructed by the employer. The I-9 itself is not notarized.
What's included
Every i-9 verification appointment includes the essentials below — and the professionalism you'd expect from a top signing service.
- In-person identity verification with the employee
- Review of acceptable identity and employment authorization documents
- Completion of Section 2 as the employer's Authorized Representative
- Mobile appointments at homes, offices, coffee shops, or public meeting places
- Same-day appointments when available
- Secure and professional handling of employer instructions
- Flexible meeting locations throughout the Twin Cities metro
Hiring Remote Employees in Minnesota?
Straub Document Group can serve as your designated Minnesota Authorized Representative for completing Section 2 of Form I-9 for remote employees throughout the state.
We coordinate directly with your employee, meet at a convenient location, verify original identity and employment authorization documents, complete Section 2 according to your instructions, and return the completed documentation using your preferred process.
Ideal for
- HR Departments
- Staffing Agencies
- Recruiting Firms
- National Employers
- Remote Workforce Teams
- Small Businesses
Reliable. Professional. Mobile.
We understand that hiring timelines matter. Our goal is to make the I-9 verification process convenient for both employers and employees while maintaining professionalism and accuracy.
Remote employee onboarding · HR I-9 services · Staffing agency I-9 verification
Who Uses This Service?
Employers of every size rely on an Authorized Representative to complete Section 2 of Form I-9 for remote or off-site employees.
Remote employees
Hired by out-of-area employers who need a local representative to verify documents in person.
Small businesses
Owners without a dedicated HR team who need reliable Section 2 completion for new hires.
Construction companies
Crews with rotating job sites often bring on new employees who can't easily visit a central office.
Healthcare organizations
Clinics, home-care agencies, and hospitals onboarding remote or field-based staff.
Staffing agencies
Recruiters and PEOs placing candidates across Minnesota who need a consistent local representative.
Law firms
Firms hiring remote associates, paralegals, or support staff onboarding from a distance.
Financial institutions
Banks, credit unions, and financial services teams with distributed employees.
Technology companies
Remote-first tech teams hiring engineers and staff across the Twin Cities and greater Minnesota.
Manufacturing
Plants and production teams onboarding shift-based employees on tight timelines.
Out-of-state employers hiring in Minnesota
Companies headquartered elsewhere that need a Minnesota-based Authorized Representative.
Why Employers Choose Straub Document Group
Trusted mobile employment verification for Twin Cities employers, HR teams, and staffing agencies.
- Mobile appointments at convenient locations
- Professional communication with employees
- Fast scheduling
- Flexible appointment availability
- Secure handling of employer instructions
- Experienced document professional
- Clear pricing
- Serving the Twin Cities and surrounding communities
Typical Appointment Timeline
A simple, predictable process from scheduling to a completed Form I-9.
- 1
Employer schedules appointment
- 2
Employee brings acceptable identification
- 3
Authorized Representative completes Section 2
- 4
Employer receives completed Form I-9
Need Ongoing I-9 Support?
If your company regularly hires remote employees in Minnesota, Straub Document Group can become your preferred local Authorized Representative.
Whether you hire once a month or multiple employees each week, we provide consistent scheduling, professional communication, and dependable service.
- Repeat employer relationships
- HR-friendly communication
- Staffing agency support
- Fast appointment scheduling
- Consistent pricing
- Reliable local coverage
Form I-9 Employer Checklist
A one-page PDF for HR teams, recruiters, and staffing agencies to prepare before scheduling remote employee onboarding. Share it internally or forward it to the employee ahead of the appointment.
- Section 1 timing and start-date rules
- Identity & work authorization document lists (A / B / C)
- Appointment logistics and location tips
- Post-appointment record-keeping requirements
Preparation aid only — not legal or immigration advice, and Form I-9 is not a notarization.
Employer Checklist
PDF · Letter · 2 pages
No email required. Feel free to share.
Mobile I-9 Verification Across the Twin Cities
Straub Document Group provides mobile Form I-9 verification throughout the Twin Cities metro and surrounding communities. We meet employees at homes, offices, and public locations that are convenient for both the employer and the employee.
Additional travel may be available outside the standard service area — contact us for scheduling and travel details.
- Lakeville
- Burnsville
- Apple Valley
- Eagan
- Rosemount
- Farmington
- Prior Lake
- Savage
- Bloomington
- Minneapolis
- St. Paul
Transparent pricing
Starting at $85. Pricing includes travel within our normal service area throughout the Twin Cities metro. Additional travel fees may apply outside our standard service radius.
A $50 deposit reserves your appointment and is applied toward the final invoice. Employers may be invoiced directly after the appointment.
Deposits become non-refundable if the appointment is canceled less than 24 hours before the scheduled appointment time. Cancellations made 24 hours or more before the appointment are eligible for a refund of the deposit.
Employers, HR teams, and staffing agencies can be invoiced directly. Contact us for volume or ongoing-hire pricing.
Disclaimer
Straub Document Group does not provide legal or immigration advice. We complete Form I-9 only as the employer's designated Authorized Representative according to the employer's instructions and applicable federal requirements. For the current list of documents an employee may present, refer to the official USCIS Lists of Acceptable Documents.
Frequently asked
- Do I need a notary for Form I-9?
- No. Form I-9 does not require notarization. Straub Document Group acts as the employer's Authorized Representative to complete Section 2 as permitted under federal law.
- Can you meet at my workplace?
- Yes. We meet employees at workplaces, home offices, coffee shops, libraries, or any convenient public location within our service area.
- Can you meet at a coffee shop or other public location?
- Yes. Coffee shops, libraries, and other neutral public locations are common meeting spots for remote-employee I-9 verifications.
- Can employers hire you directly?
- Yes. Employers can engage us directly to serve as their Authorized Representative for one-off remote hires or on an ongoing basis.
- Can staffing agencies use your service?
- Yes. Staffing agencies, recruiters, and PEOs regularly use Straub Document Group for remote candidate verifications throughout Minnesota.
- What documents should the employee bring?
- Employees should refer to the official USCIS Lists of Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents and bring original, unexpired documents (not copies or photos).
- Does the employer need to complete Section 1 first?
- Yes. Section 1 must be completed by the employee (typically on or before the first day of work) before we complete Section 2. The employer should provide the partially completed Form I-9 or electronic system access before the appointment.
- How quickly can you schedule an appointment?
- Same-day and next-day appointments are frequently available in the Twin Cities metro. Federal I-9 rules require Section 2 to be completed within three business days of the employee's first day of work, so early scheduling is recommended.
- Do you provide legal or immigration advice?
- No. We complete Form I-9 only as the employer's designated Authorized Representative according to the employer's instructions and applicable federal requirements. We do not provide legal or immigration advice.
- Can employers schedule directly?
- Yes. Employers, HR departments, staffing agencies, and recruiters may schedule appointments directly for employees.
- Can you coordinate with the employee?
- Yes. Once authorized by the employer, we can communicate directly with the employee to arrange a convenient meeting time and location.
- How is the completed I-9 returned?
- We follow the employer's instructions, whether that involves completing an electronic system, returning the completed form securely, or following another approved process.
- Can you meet at the employee's home?
- Yes. Meeting at the employee's home is a common option for remote-employee I-9 verifications, provided the location is within our service area and the employee is comfortable with an in-home appointment.
- Can you meet at a coffee shop or workplace?
- Yes. Coffee shops, libraries, employer offices, and other neutral public locations are all appropriate meeting places, as long as the environment allows the employee to safely present original identification documents.
- What happens if the employee forgets their identification?
- Section 2 cannot be completed without acceptable original, unexpired documents. If the employee is unprepared, the appointment is typically rescheduled. We recommend confirming the USCIS Lists of Acceptable Documents with the employee before the appointment.
- Do you keep copies of employee documents?
- We complete Section 2 according to the employer's instructions. Whether the employer chooses to retain copies of the presented documents is an employer policy decision. Any handling of the completed Form I-9 and related materials follows the employer's process.
- Can employers schedule multiple employees?
- Yes. Employers hiring several remote employees may schedule multiple appointments. Please contact us directly for coordinated scheduling across multiple hires.
- How quickly can appointments usually be arranged?
- Appointments can often be scheduled within one to three business days, with same-day availability at times. Because Section 2 must be completed within three business days of the employee's first day of work, early scheduling is strongly recommended.
Before your appointment
A quick checklist so we can complete your signing on the first visit.
Typical appointment: about 30 minutes
- Valid, unexpired government-issued photo ID for every signer
- All required signers present at the appointment
- Unsigned documents — do not sign in advance
- Payment method (card, cash, or check)
- Any special instructions or building/access information
- Employer has completed Section 1 (if applicable)
- Employee has original identification documents (not copies)
- Employer has provided Form I-9 or electronic system instructions
- Appointment location confirmed with the employee
- Employee understands documents must be original and unexpired
Before Scheduling
Please ensure:
- Your employer has provided Form I-9 or electronic completion instructions.
- Original, unexpired identity/work authorization documents will be available.
- The employee knows the appointment location.
- Any employer-specific instructions have been shared before the appointment.
This helps prevent delays and rescheduled appointments.
Professional Mobile Document Services
Straightforward, factual information about how we work.
- Minnesota Notary Public
- Mobile appointments available
- Evening appointments available
- Professional communication
- Secure handling of documents
- Flexible scheduling
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Need Multiple I-9 Verifications?
Employers hiring multiple remote employees in Minnesota can contact Straub Document Group directly for coordinated scheduling assistance and customized appointment planning. Volume pricing may be available where appropriate — reach out to discuss your hiring timeline and locations.
Where we travel
I-9 verifications throughout Hennepin, Ramsey, Dakota, Scott, and Washington counties, including Minneapolis and Saint Paul.
See the full service areaReady to book i-9 verification?
Reserve with a $50 deposit — credited toward your final invoice. We confirm availability before anything is finalized.